Construction document management with project-scoped folders and linked references
Folders, uploads, and linked references across RFIs, tasks, and inspections - one place for submittals, photos, and job documents that stays discoverable.
Construction Software
Files & Document Management
This is a construction document management tool with project-scoped folders, linked attachments, quick preview, and role-based permissions. It keeps submittals, photos, specs, and job documents connected to RFIs, tasks, and inspections - replacing shared drives and email attachments with searchable, traceable storage.
WorkHub
Part of WorkHub
- Folder structure by discipline, phase, or contract section with nested paths
- Linked attachments from tasks, RFIs, and inspections without duplicate uploads
- Quick preview for PDFs, images, and Office docs with search across large jobs
- RBAC-aligned permissions and activity attribution for audit trails
The problem
Dropbox folders do not know your RFIs
When job documents live in shared drives without project context, attachments get uploaded twice - once to email, once to the folder. When staff changes, nobody knows which file ties to which RFI or task. Keep files project-scoped with links into registers so attachments stay discoverable after turnover and handover does not depend on tribal knowledge.
From upload to reference - without duplicate storage
A clear path for job documents that stay connected to the work they support.
- 01
Create folder structure
Organize by discipline, phase, or contract section once - nested folders support trade-specific paths.
- 02
Upload documents
Drag files into folders or attach directly to RFIs, tasks, and inspections - one upload, many references.
- 03
Link to work
Reference files from tasks, RFIs, and inspections without duplicate uploads - context stays attached across modules.
- 04
Search and handover
Find documents by name or module reference. Closeout exports include linked files without folder archaeology.
Documents tied to work
Folder structure
Organize by discipline, phase, or contract section - your call per project. Nested folders support trade-specific organization.
Linked attachments
Tasks, RFIs, and inspections reference files without duplicate uploads - one source, many references, no orphaned context.
Quick preview
Open common formats in-app before download - PDFs, images, and Office docs readable without leaving the browser.
Permissions
Respect project roles - subs see what they should, not everything. Commercial folders stay gated to authorized users.
Activity
Upload and share events appear in the project activity log - file changes are attributable and searchable.
Search
Find filenames and metadata across large jobs - no guessing which folder or revision the PM uploaded last week.
Deep dive
Closeout-ready organization
Structure folders once; link work items as the job progresses. Handover and audit trails stay intact without rebuilding the story.
- Table and grid views for PM and field preferences
- Type icons (PDF, image, Office) for quick scan
- Deep links from tasks and RFIs to attached files
Tasks · My work
T-067Punch - Level 4 waterproofing
MEP · Due Fri
T-068Close corridor firestop
You · Today
T-069Verify handrail torque
Done
Deep dive
Permissions that respect project roles
Subs see trade-specific folders; commercial files stay gated; owners see read-only exports - the same file structure serves every stakeholder.
- RBAC-aligned folder visibility
- Commercial gate for sensitive documents
- Activity attribution for upload and share events
Tasks · Board
Open
Install door hardware
Paint touch-up L3
In progress
Punch package A
Done
Firestop corridor
Deep dive
Search that scales to large jobs
Find documents by filename, folder path, or linked module reference - no guessing which revision or folder the last upload landed in.
- Full-text search across filenames and metadata
- Filter by file type, upload date, and author
- Linked reference view shows RFIs and tasks per file
A-401 · Floor plan
2 open pins on this sheet
Rev C“We stopped emailing PDFs and hoping someone saved them in the right folder. Files in WorkHub link to RFIs and tasks - handover took half the time because the context was already there.”
Built for everyone who needs project documents
Project managers & coordinators
Organize folders, link documents to work, and search across large jobs - without duplicate uploads or tribal knowledge.
Superintendents & field teams
Open submittals, photos, and specs from the register or task drawer - find documents without calling the office.
Trade partners & consultants
Access trade-specific folders with clear permissions - see what you need, not everything, and upload without email coordination.
FAQ
File management FAQ
How documents stay connected to the work they support.
Construction document management software organizes project files in folders with permissions and links documents to work items like RFIs, tasks, and inspections - so attachments stay discoverable after staff turnover and handover does not depend on memory.
Tasks, RFIs, and inspections can reference files without duplicate uploads - one source, many references. Links preserve context so new PMs inherit file history instead of guessing which PDF matters.
Yes. Common formats (PDFs, images, Office docs) open in-app for quick review before download - practical for mobile and field use.
Yes. Folders respect project roles - subs see trade-specific documents, commercial files stay gated, and owners see read-only exports without edit access.
Yes. Full-text search finds filenames and metadata across folders. Filter by type, upload date, author, and linked module reference - no guessing which folder or revision you need.
Linked files appear in exports for RFIs, tasks, and inspections - closeout binders include attachments and context without manual folder archaeology.
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